Editorial Policies

Focus and Scope

The Journal of the ASEAN Federation of Endocrine Societies (JAFES) is an OPEN ACCESS, internationally peer-reviewed, English language, medical and health science journal that is published in print two times a year by the ASEAN Federation of Endocrine Societies. It shall serve as the endocrine window between the ASEAN region and the world, featuring original papers and publishing key findings from specialists and experts of endocrinology. Its editorial policies are aligned with the recommendations of the International Committee of Medical Journal Editors (www.icmje.org). 

The JAFES is composed of a team of dedicated individuals: the Editor and Vice-Editor-in-Chief,  AFES Country Associate Editors, an Editorial Board composed of representatives from AFES Countries, an Editorial Advisory Board, and an Editorial Staff (Copyediting Team, IT/Graphics, Business, Circulations, Radiology, Statistics, Secretariat). The office is currently in Manila, Philippines.

Our objectives:

  • To transform the JAFES into a self-sustaining, peer-reviewed, English language journal for the ASEAN Federation of Endocrine Societies, publishing high quality research work from its South East Asian members as well as international experts on Endocrinology and Metabolism.
     
  • To re-launch the JAFES as a high quality medical journal with content indexed and readily searchable in the world wide web. 
     
  • To establish JAFES’ online presence with a powerful and dynamic website accessible not only to its members and other health professionals but also to patients and other laymen who wish to know more about research on disease. 
The JAFES does NOT charge any Article Submission/Processing Fees.

 

Section Policies

Editorials

Articles that represent the scientific opinion and views of an author. Every issue of JAFES includes an Editorial by the Editor-in-Chief and may include one or two additional editorials from experts from the scientific community commenting on a particular field or issue on endocrinology.

No abstract or keywords necessary.

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Letters to the Editor

JAFES welcomes feedback and comments on previously published articles in the form of Letters to the Editor.

No abstract or keywords necessary.

A Letter to the Editor must not exceed 2 typewritten pages or 500 words.

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Feature Articles

JAFES may feature articles, either as part of an issue theme, such as Summary Clinical Practice Guidelines on endocrinology from each AFES country society, or a special topic on endocrinology by an international expert or authority.

A manuscript for feature articles should not exceed 25 typewritten pages (including tables, figures, illustrations and references) or 6000 words.

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Review Articles

Review articles provide information on the “state of the art.” JAFES encourages that reviews not only summarize current understanding of a particular topic but also describe significant gaps in the research, and current debates.

A manuscript for reviews should not exceed 15 typewritten pages (including tables, figures, illustrations and references) or 4000 words.

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Original Articles

The abstract should contain no more than 200 words with a structured format consisting of the objective/s, methodology, results and conclusion.

A manuscript for original articles should not exceed 25 typewritten pages (including tables, figures, illustrations and references) or 6000 words.

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Case Reports

A manuscript for case reports should not exceed 10 typewritten pages (including tables, figures, illustrations and references) or 3000 words.

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Interhospital Grand Rounds

JAFES encourages submission of special articles that summarize and document the proceedings of endocrinology grand rounds, which includes presentation of medical problems of a particular patient, evaluation and work-up, treatment and clinical course, discussion of key diagnostic and management points, and commentaries by specialty experts. JAFES recognizes the importance of this type of article as an educational tool for physicians and health practitioners.

A manuscript for grand rounds should not exceed 25 typewritten pages (including tables, figures, illustrations and references) or 6000 words.

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Brief Communications

Brief Communications are short reports intended to either extend or expound on previously published research OR present new and significant findings which may have a major impact in current practice. If the former, authors must acknowledge and cite the research which they are building upon.

A manuscript for brief communications should not exceed 5 typewritten pages (including tables, figures, illustrations and references) or 1500 words.

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Images in Endocrinology

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Special Announcements

Special announcements may include upcoming conventions, seminars or conferences relevant to endocrinology and metabolism.  The Editors shall deliberate and decide on acceptance and publication of special announcements.  Please coordinate with the Editorial Coordinator for any request for special announcements.

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Messages

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Faculty

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Programme

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Oral Abstracts | Adult

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Oral Abstracts | Paediatrics

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Oral Abstracts | Basic Science

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Featured Abstracts | Adult

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Poster Abstracts | Adult

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Featured Abstracts | Paediatric

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Poster Abstracts | Basic Science

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Peer Review Process

Once submission requirements are satisfactorily met, all manuscripts undergo an initial Editorial Board screening to deliberate on publication-worthiness. Thereafter, peer reviewers are assigned by the Editor-in-Chief and Vice Editor-in-Chief. The JAFES implements a strict double blind peer review policy using standardized criteria. Reviewers include local and international experts in various fields. A final deliberation is done on each article by the local Editorial Board prior to each issue.

 

Publication Frequency

Articles are published on the JAFES website as soon as the review and editing process is complete.  Articles are batched at the end of May and November of each year and presented as an issue on the JAFES website. Printed copies of the journal can be made available for areas with limited internet access.

 

Open Access Policy

JAFES provides immediate open access to its content on the principle that making research freely available to the public supports a greater global exchange of knowledge.

 

Archiving

This journal utilizes the LOCKSS system to create a distributed archiving system among participating libraries and permits those libraries to create permanent archives of the journal for purposes of preservation and restoration. More...

 

Publication Ethics and Publication Malpractice Policies

The JAFES is committed to maintaining the highest ethical standards in publishing. In order to ensure readers and stakeholders of this commitment, the journal is guided by the following principles:

The editors of JAFES are responsible for deciding journal content.  In evaluating submitted manuscripts, all editors shall limit themselves only to the intellectual content.  It is the editors' responsibility to ensure the confidentiality of the manuscripts until publication, except in the case of suspicion of double submission.  In case the editors decide not to publish or reject a manuscript, it should not be used for any other purpose without the written consent of the author.  The editor of a submitted manuscript is also obliged to declare any conflicts of interest.

JAFES peer reviewers are experts in their respective fields, who assist the editors in making decisions on publishing a manuscript.  Like editors, the reviewers are bound to treat the manuscript received with the highest level of confidentiality, and must not use the information obtained through peer review for personal advantage.  The reviewers should not consider manuscripts in which they have conflicts of interest with any of the authors, companies, or institutions connected to the material.

The authors should ensure that they have written entirely original works.  When the authors use other materials, sources should be cited appropriately.  Any attempt of plagiarism shall be followed by the rejection of the submitted manuscript.  Authors should not submit the same work or describe essentially the same research in more than one journal.  Submitting the same manuscript to more than one journal concurrently constitutes unethical publishing behavior, unless otherwise specified. JAFES routinely screens for plagiarism with every submitted manuscript through Similarity Check powered by iThenticate.

In order for a manuscript to be considered, reviewed or edited, all the authors will be required to accomplish, sign and submit a scanned copy of the JAFES Author Form.

Whenever applicable, there should also be a written declaration that the article had written/informed consent for publication from the involved subject/s (“Patient Consent Form”), had conformed to ethical standards for experiments on human/animal subjects, and/or had been reviewed by the appropriate ethics committee (institutional and national, human and animal). In case the involved subject/s can no longer be contacted (e.g., retrospective studies, etc) after all means have been undertaken by the author, the author should state so in his declaration. 

 

 

 

Article Withdrawal, Retractions and Corrections

Article Withdrawal

Manuscripts may be withdrawn by the author until the point when the article  has not yet been included in the galley of the full issue and only upon the formal written request of the author stating the reason for the withdrawal.  Should there be a need to correct the article of record as part of a published issue, the article shall be retracted and the corrected version shall be so uploaded.


Article Retractions and Corrections

There may be instances when an article published by the JAFES must be retracted or corrected.

Retraction is indicated when there are violations of responsible and ethical scholarly publication guidelines, such as multiple submissions, plagiarism, false or fraudulent data, OR when there is a need to correct serious or major errors in the original published article. “Serious or major errors” refer to those which invalidate the article’s results and conclusions.*

For all retractions:

  • A retraction notice signed by all authors shall be published as the cover page of the PDF version.
  • The article shall remain in the database and published issue but a notation shall be placed in the table of contents indicating that the article has been retracted, following the convention: “RETRACTION: [Title].”
  • The HTML version shall be removed and the link button to the HTML version disabled.
  • A watermark indicating that the work is retracted shall be placed on each page of the original article published and shall be uploaded to replace the PDF version.

*Authors may resubmit after addressing serious or major errors but the manuscript shall be considered an entirely new submission.

Errors that do not change or invalidate the article’s results and conclusions shall undergo correction. For all corrections:

  • A correction notice/erratum signed by all authors shall be published as the cover page of the corrected PDF version.
  • The corrected article version shall include details of the changes from the original version and the dates on which the changes were made.
  • All prior versions of the article shall be archived by the JAFES and made available to upon request approved by the Editor-in-Chief.
  • Previous versions archived by the JAFES shall indicate that there is a corrected version.
  • Citations shall be ascribed to the corrected version.

 

Appeals, Complaints, and Disputes

JAFES shall entertain appeals, complaints or disputes regarding editorial decisions.  The editorial board shall be guided accordingly by guidelines set forth by the Committee on Publication Ethics in dealing with these issues.