JAFES INCREASES ITS PUBLICATION FREQUENCY TO 3 TIMES PER YEAR!
Article Withdrawal, Retractions and Corrections
ARTICLE WITHDRAWAL, RETRACTION, AND CORRECTION POLICY
The Journal of the ASEAN Federation of Endocrine Societies (JAFES) is committed to maintaining the accuracy, integrity, transparency, and permanence of the scholarly record. In accordance with internationally accepted standards of publication ethics and responsible scholarly publishing, the Journal shall ensure that any necessary amendments to submitted or published articles are handled in a timely, transparent, and consistent manner.
JAFES recognizes that errors and ethical concerns may arise at different stages of the publication process and that the appropriate editorial response depends on the nature and severity of the issue. Accordingly, requests for the removal or amendment of manuscripts or published articles shall be managed through one of the following mechanisms: Withdrawal (for unpublished manuscripts), Erratum (for publisher-introduced errors), Corrigendum (for author errors that do not affect the validity of the work), Retraction (for articles with unreliable findings or serious breaches of publication ethics), and, where appropriate, an Expression of Concern (when serious issues are under investigation but insufficient evidence exists to warrant retraction).
In all cases, JAFES shall strive to preserve the integrity of the scholarly record while ensuring that readers are clearly informed of any changes affecting the published work. Except in extraordinary legal or ethical circumstances, the published Version of Record shall remain part of the permanent literature and shall be appropriately linked to any subsequent notices of correction, retraction, or editorial concern.
ARTICLE WITHDRAWAL PRIOR TO PUBLICATION
Authors may request withdrawal of a manuscript at any time prior to its formal publication, provided that the manuscript has not yet been finalized for publication as part of an issue or released as the Version of Record.
Requests for withdrawal must be made in writing by the corresponding author on behalf of all authors and must state the reason for the request. The Editorial Board reserves the right to deny withdrawal requests when substantial editorial or peer review resources have already been invested or when there are concerns regarding publication ethics.
Upon approval, the manuscript shall be withdrawn from editorial processing and shall not proceed to publication.
Confirmation of Withdrawal
All withdrawal requests shall be formally acknowledged in writing by the JAFES Editorial Office. Until written confirmation of withdrawal has been issued, the manuscript shall remain under active consideration by the Journal and must not be submitted simultaneously to another journal or publication venue.
POST-PUBLICATION AMENDMENTS (RETRACTION & CORRECTION)
The purpose of post-publication amendments is to preserve the integrity of the scholarly record, not to erase it. JAFES shall ensure transparent correction and clear documentation of changes over removal of published content, except where legal, ethical, or public safety considerations require otherwise.
Once an article has been published as the Version of Record, subsequent amendments shall be managed through an Erratum, Corrigendum, Retraction, or Expression of Concern, as appropriate, while preserving the integrity and transparency of the scholarly record. Except in extraordinary circumstances, the original published article shall remain accessible and linked to any subsequent notices.
ARTICLE RETRACTION
Retraction is a mechanism for correcting the scholarly record and alerting readers that a published article contains findings or data that are unreliable or that the publication process has been seriously compromised.
-Retraction may be considered under circumstances including, but not limited to:
-Fabrication or falsification of data;
-Plagiarism or redundant publication;
-Unethical research or publication practices;
-Major methodological or analytical errors that invalidate the study's results or conclusions; or
-Other circumstances that render the published work substantially unreliable.
Retraction shall not be used for minor errors that do not affect the validity of the study's findings. Retractions may be initiated by the authors, the Editor-in-Chief, the Editorial Board, or the publisher after appropriate investigation and due process.
Retraction Procedures
For all retractions:
1. A retraction notice explaining the reason for the retraction shall be published in the journal and linked electronically to the original article.
2. The original article shall remain part of the permanent scholarly record but shall be clearly identified as "Retracted" through watermarking of every page of the PDF and appropriate labeling in the online version.
3. The Table of Contents shall indicate the article as "RETRACTION: [Article Title]."
4. The metadata of the article shall be updated to indicate its retracted status to indexing services and bibliographic databases.
5. The full text shall remain accessible to preserve the integrity of the scholarly record, except in extraordinary circumstances where legal or ethical obligations require removal.
NOTE: Authors wishing to publish corrected work following retraction may submit a new manuscript, which shall undergo full editorial and peer review as an entirely new submission.
ARTICLE CORRECTIONS
Post-publication corrections are intended to maintain the accuracy and integrity of the scholarly record when errors are identified that do not invalidate the overall results and conclusions of the article.
Corrections shall be published as separate, citable notices that are electronically linked to the original article.
Corrections may be classified as either Errata or Corrigenda.
Erratum
An Erratum is issued when the error originated during the editorial or production process and is attributable to the Journal or publisher.
Examples include:
-Typographical or formatting errors introduced during production;
-Incorrect author affiliations resulting from editorial handling;
-Errors in figure placement or table formatting;
-Production mistakes affecting the published article.
Corrigendum
A Corrigendum is issued when the error originated from the authors but does not invalidate the scientific integrity, results, or conclusions of the article.
Examples include:
-Incorrect author information or acknowledgments;
-Errors in data presentation that do not alter interpretation;
-Inaccuracies in figures, tables, or supplementary material that do not affect the study's conclusions;
-Omissions or inaccuracies requiring clarification.
Errors that materially affect the validity or reliability of the study shall not be corrected by corrigendum but shall instead be addressed through retraction or, where appropriate, republication.
Correction Procedures
For all Errata and Corrigenda:
1. A correction (either an erratum or a corrigendum) shall be published as a separate document and linked to the original article.
2. The corrected online article shall clearly indicate that a correction has been issued and shall identify the nature of the changes made and the date of correction.
3. JAFES shall maintain an archive of previous versions to preserve the publication history and ensure transparency.
4. Previous archived versions shall clearly indicate that a corrected version exists with link to the correction.
5. Citations should continue to refer to the corrected Version of Record together with its associated correction notice.
NOTE: Minor typographical or stylistic errors that do not affect interpretation, indexing, or scientific content may be corrected administratively at the discretion of the Editor-in-Chief without issuance of a formal correction notice.
